TRADE WITH US
WE'RE ALWAYS LOOKING FOR NEW TRADERS TO JOIN OUR FAMILY
Little Hummingbird Events are always on the look out for new traders to join it's 'Trader Family'. If you're a talented small business owner who makes, bakes, crafts, or creates we'd love to hear from you. Maybe you've been selling your items/products on Facebook or Etsy and want to expand your business and reach a new audience.
Alternatively, perhaps you're a seasoned market/event trader who is looking for more events to take part in. Whichever type of trader you are, we want to hear from you.
HOW TO BOOK
Below is our latest updated events calendar and booking form. To book an event, you simply need to complete the form below. Once we receive your booking we will contact you (normally within 48hrs) to confirm bookings.
Events marked as 'Sold Out' can still be booked. As we do get some trader dropouts at most events for various reasons, we always keep an updated waiting list.
If you are placed on the waiting list, we will confirm this and you will be informed of a pitch when/if one becomes available. Please note - we may be unable to offer spare pitches to traders where we already have multiple traders selling similar products e.g. wax/candles, bakery items etc. This is to avoid over duplication and to keep competition to a minimum.
You can also find an updated events calendar pinned to the top of our Facebook feed. We would advise that you follow our Facebook page as this is where we announce new events, event news, available pitches, and more...
TRADERS ARE REQUIRED TO PROVIDE THEIR OWN 3m x 3m GAZEBO SETUP WITH
SUITABLE WEIGHTS AT ALL OUTDOOR EVENTS*
*Fox Valley events do have a number of gazebos which can be provided to traders who require one. These are limited and subject to availability, they must be requested at the time of booking a Fox Valley event. You will still be required to bring your own table(s) and chair as these are not provided with the gazebo.
WHAT HAPPENS NEXT?
Once we receive the above information we will contact you to either obtain more details from you, or confirm your booking(s). Your pitch is then reserved. We strongly advise that you read our Booking and Trading T&C's at the point of making a booking so that you are fully aware of what we expect from you, and what you can expect from us.
We will then contact you again (to check you still wish to attend the event) prior to sending out invoices for the pitch fee which is normally 4 weeks before the event date but can be 6-8 weeks for Christmas or some other events. At this point we will give you a date to make payment by in order to secure your pitch, this is usually 7 days after receiving the invoice.
Current pitch fees are £25 Fox Valley events, and £50 ALL other events, these fees are subject to change at any time and will be confirmed upon booking. All pitches must be paid for by the date specified at the time of receiving your invoice, after this date your pitch will be offered to traders waiting on our list unless you have informed us of your payment being late. We are happy to allow extra time to make payments in most cases but you must inform us of needing extra time, and the date you expect payment to be made.
BEFORE THE EVENT DATE
5 - 10 days before the date of the event you will be sent over the 'On the Day' trading information, this information will explain everything you will need to know to trade on the day with us including - arrival times, parking, setting up, venue info, and more... When you receive this info, we ask that you read it carefully so you are fully aware of what we expect from you on the day and what you can expect from us. The information may change per event and per venue so always make sure you are familiar with the information sent in each email. If you have any questions, please let us know.
ON THE DAY OF THE EVENT
Time of arrival will be mentioned in the 'On the Day' trader email. This will vary but is normally around 7:30am for all events EXCEPT Fox Valley where it is usually 8.15am. On some rare occasions we may need to stagger arrivals, if this is the case we may provide you with a specific time window to arrive, this helps to keep trader traffic moving and avoids long wait times.
Please ensure that you comply with ANY information or requests our, or the venue team, asks of you. We will not tolerate traders who continue to 'do their own thing, fail to comply with our instructions, and think that rules do not apply to them. We will, where necessary, remove these traders from future events. If you are asked to do something, there is a reason for it!
We want all our traders and visitors to have a great day, and to enjoy each event. We always welcome feedback, good and bad, so if you wish to provide us with feedback, this should be emailed to - firstname.lastname@example.org